IPAF General Terms & Conditions (Free-of-Charge Events)
1. Introduction
These terms and conditions govern your participation in events organised by IPAF that are free to attend. By registering, you agree to these terms in full.
2. Registration
Registration for the event is free and must be completed via IPAF's designated registration platform. Upon successful registration, you will receive a confirmation email.
3. Participation
Attendance is limited strictly to registered participants. IPAF reserves the right to refuse entry or remove any attendee who does not comply with event policies.
4. Changes to Registrations
Participants can update or cancel their registration at any point before the event date. Organisations may change the names of delegates booked onto an event up to the specified deadline at no charge.
5. Cancellations
5.1 Cancellation by the Participant
Although no refunds apply as events are free, we request participants notify IPAF promptly if they cannot attend, allowing spaces to be reallocated. IPAF reserves the right to charge for no shows on the day.
5.2 Cancellation by IPAF
IPAF reserves the right to cancel, postpone, or amend the event date or format. Participants will be informed as soon as possible in such instances. IPAF is not liable for costs incurred due to event cancellation or amendments.
6. Marketing & PR
By participating in IPAF events, attendees grant permission to IPAF and its media partners permission to capture photographs and video footage during the event, and subsequently use this material in marketing and promotional activities, including but not limited to IPAF’s website and social media platforms.
Event bookers registering colleagues or other individuals confirm they have obtained explicit consent from those individuals regarding the use of their images.
7. Delegate Lists & Sponsor Information
Participants have the option during registration to opt-in or opt-out of inclusion in delegate lists, containing their name, job title, and organisation, which may be shared with event sponsors (where applicable) and fellow participants.
8. Data Protection and Privacy
All personal data provided during event registration and participation will be managed in accordance with IPAF’s Privacy Policy, which can be reviewed here: www.ipaf.org/privacy. By registering, participants consent to IPAF processing their personal data for event administration purposes.
Event bookers registering colleagues or other individuals confirm they have explicit consent from the named participants to share their personal data with IPAF and to indicate their preferences regarding inclusion in delegate lists.
9. Acceptance of Terms
By submitting your registration, you acknowledge and accept these terms and conditions.
